Job Description: Sales & Office Administrator
London Office: Full Time – Permanent - Entry level
Salary Band:  £20,000 - £24,000 DOE

Overview

A growing tech company is seeking an enthusiastic Sales & Office Administrator to support the operation of the sales team and general running of our sociable London offices. The candidate will have the opportunity to be a part of a dynamic global team and get involved with various projects across the business.

Below is an insight into the tasks that this role will be responsible for, this list is not exhaustive and due to the nature of this role the candidate must be flexible and adaptive.

Key Duties

o    Sales Administration
o    Maintain relationship with global distributors and associated admin
o    Manage Salesforce Partner Portal
o    Administer license orders and trials through Salesforce Partner Portal
o    Manage invoices and reporting alongside finance team
o    Manage the issuing and transfer of software licenses and associated admin
o    Administer user forum requests
o    Prepare customer training packs
o    Managing contact databases in CRM platforms
o    Setting up new supplier/customer forms
      – supplying insurance forms, bank details, policy details for old and new customers
o    Support sales team with reporting on sales and marketing statistics using data from CRM platforms

Office Assistance

o    Answer the phone & greet guests
o    Maintain supplies, stationary and stocks
o    Assist with maintenance of office and equipment
o    Assist with the administration for health and safety requirements
o    Assisting with arranging company travel/trips
o    General administrative support

Event Assistance

o    Assist with the organisation and management of internal events & external exhibitions
o    Prepare social media posts/email blasts for UK events alongside marketing team

Ad Hoc duties as required


Pay and Benefits

-       Access to Salesforce training to gain recognized qualifications
-       8% company contribution pension, life insurance, private medical insurance, bike to work scheme
-       Personal development contribution


Skills and Abilities

Essential

-       Attention to detail and ability to self-manage
-       Excellent organisation and communication skills
-       Confident team worker, able to integrate quickly and work across all levels
-       Good telephone manner
-       Technical skills: MS Office (Word, Excel, Outlook), Adobe Suite (Illustrator, Publisher, Photoshop),
         Salesforce or similar CRM system

Desirable

-       Salesforce / Salesforce Communities
-       Hubspot
 

Qualifications & Experience

Essential

-       Good IT capabilities

Desirable

-       Experience with event logistics
-       Experience working with sales pipelines
-       Experience with software license generation
-       1-year administrative support experience

Character & Personal Qualities

-       Outgoing, confident and able to integrate quickly
-       Organised and methodical
-       Sociable and easygoing
-       Quick learner


Please send your CV and covering letter to recruitment@futurefacilities.com including your salary expectations.

Due to expected high demand for this role, we are only able to respond to candidates who are successful in reaching the next stage. If successful you will hear from us within four working days.

Future Facilities has a responsibility to ensure that all staff are eligible to live and work in the UK. Candidates invited to interview will be requested to provide proof of their eligibility to work. We are an equal opportunities employer.

Interviews for this role will be virtual while our office work remotely due to the ongoing pandemic. Support will be given to start this role if doing so remotely. However once the office returns to normal operation this will be a full time office based role